How do I apply, manipulate, and save annotations?

You can add annotations to TIFF images. After you create an annotation object, you can customize its properties. You can later edit your annotations or permanently merge them to the file.

The following tools are available for annotating TIFF images:

  • Select - Move or resize annotation objects.
  • Redact - Add a solid rectangle to hide page content.
  • Highlight - Add a transparent rectangle.
  • Text - Add a text box.
  • Popup - Add a captioned popup text box.
  • Freehand line - Draw a freehand line.
  • Arrow - Draw an arrow or a line.
  • Rectangle - Draw a rectangle or rounded rectangle.
  • Ellipse - Add an ellipse to the image.
  • Rubber stamp - Paste an external picture file onto the current TIFF.
  • Line tool - Draw a polygon.


Create and save annotations:

Annotations can only be added, deleted, or modified if the annotation toolbar is displayed. Displaying the annotation toolbar changes the mouse behavior from image to annotation mode.

Create annotations:

  1. Select a page.
  2. Click the Image tab.
  3. On the Tools menu
  4. select ‘Annotations’, and click ‘Toggle Toolbar’.
  5. Press CTRL+T.



    • *Click on the image.

    • *The toolbar activates.

  6. Click one of the tools.

  7. Apply the tool to the image.

Save annotations:

  1. Click outside the annotations area and then follow prompts to save the changes.


  1. On the Tools menu, click ‘Annotations’, and then click ‘Save by Default’.
  2. Annotations are saved automatically when you click outside the annotation area.


Hide or print annotations:

After an annotation is created, you can display or hide the annotations on all documents and can configure whether annotations are printed. This option not only affects how annotations are displayed but how they are printed. When annotations are hidden, documents are printed in original form. If annotations are visible, documents containing annotations will be printed with annotations visible.


Hide/unhide annotations:

  1. On the Tools menu, select ‘Annotations’.
  2. Next, click ‘Hide Annotations’.


  1. Press SHIFT+F12.

Note: To suppress printing of annotation, you can use the ‘Do not print annotations’ option available in the Print options in the Batch Process utility. If you select this option, annotations will not print regardless of whether they are set to visible or not.


Merge annotations

Note: Used to permanently mark the current document with any annotations applied. Annotations  not merged will be lost during image cleanup. Consider the following facts before you merge annotations:

  • After the annotations have been merged with the document they cannot be removed.
  • Merging annotations converts the image to grayscale.
  • By default, you can preserve the color information of the annotation, the images will need to be exported using the Merge Annotations + Retain Color settings in the Options tab of the Export Utility.
  • Popup annotations are merged as an image icon.

*** Merging color annotations onto black and white documents will result in the annotation being converted to a B&W annotation to match color properties of the document.


Modify annotation object defaults

You can configure the default properties for common annotation object properties.

  1. On the Tools menu, click 'Default Properties'.
  2. Select a property and then set options as needed:
  • Line Color
  • Line Width - options are 1, 2, 3, 5, 10, 15 or 20.
  • Redact Color
  • Rubber Stamp - selects the source image file.
  • Text Color
  • Text Font

New annotations will conform to the new defaults.







Published by: Dave Reaves